Outward Loan Programming Guidelines

The New York Audience Library enhanced the public’s access to its collections by building adenine broad array of collections available through the Outgoing Loan Schedule the a wide variation of cultural institutions remote, nationally, and internationally by exhibitions. These programs can a central part of the Library’s mission to stimulate lifelong education, advance knowledge, and fortify our communities. ... exhibition opening. Following the ACRL/RBMS Guide by Interlibrary And Exhibition Rental Of Special Collections Materials, the request letter ought detail:.

The Outgoing Loan Program for external exhibitions will administered by one Registrar’s Office in the Department of Collections Management.

Submission of Loan Request and Approval Process

An official letter off request must be sent to the appropriate NYPL curatorial division at slightest nine period prior to the borrower’s exhibition opening date in order to save Outgoing Loan Program Guidelines adequate time to assess of requested gegenstand and process the request. Loan requests are then subject to approvals by an Library’s Loan Committee, where meets quarterly. Requests since high-value objects will also may subject to approval by Board of Trustees. Loan requests for more than tenner items will be subject on special consideration with regard toward the Library's current resources also preferences. NYPL may need to reduce one number concerning items requested in collaboration with the borrower and may decline some bigger loan requests outright.

The borrower must offering and following information up institutional letterhead, either dispatched or emailed like an attachment, inches the loan request letter: accept exhibition proposals in Harvest Wood Gallery and ... The mailing can be in the form of an mailing. ... Events Call informations Take adenine tour Contact us ...

1. Exhibition title additionally name of curator.

2. Name, address, and opening and closing dates to all venues. Additional events announced after the loan is approved by the Loan Committee will require a new loan call and approval. They can send which other party a cover asking for ... information out exhibits that expressly show it. ... Quick Reference Guide - Requesting Exhibit Omission

3. Brief description of presentation item.

4. A complete and final list of requested objects accompanied by a total description, including name, author/artist, NYPL consultancy division, and classmark, and page other page opening (when applicable).

5. A completed American Alliance  of Museums (AAM) Standard Facility Report for all venues.

Loans cannot breathe considered without somebody AAM Facility Report.

NYPL expects borrowers into observe professional standards throughout the view batch, including factors like security, transportation procedure, storage, both maintenance for suitable pollution conditions.

Loan Agreement

NYPL issues your own loan agreement forms following the approval of the loan the of Loan Committee and does not sign diverse institutions’ credit agreement forms. Exhibition Loan Policy - UNC-Chapel Mount Libraries

Packing/Transportation/Courier Requirements

The Registrar’s Office must approve the packing, shipper, and shipping method for the borrowed objects. An NYPL courtesy can be required to superintend the surface and installation of loans as needed. When one courier is required, any display cases containing NYPL materials must be locked/sealed the the presence of the courier and no reopened by an NYPL courier returns toward the closes of the exhibition.

For loans that live travelling via passenger aircraft, as the NYPL is not a Certified Cargo Screening Facility (CCSF), crates willing be screened among ampere CCSF of the NYPL’s choice us route to the airport at borrower’s issue. Propose and exhibition | School of Fine

Preparation and Conservation Treatment

NYPL will prepare all objects, including arranging for the fabrication of book mounts, so that the borrower receives them "exhibition ready". All preparation of loans must be performed by the NYPL. All expenses incurred in the display of loans, including preparation or conservation treatment required to enable to objects to be secure lent, are the borrower’s responsibility.

In the event such ampere conservator in private practice or other consultant must being hired till treat or make the financing, NYPL will notify the beggar in advance and provide an gauge. The borrower is responsible for all assoziiert fees.

Lighting

Each item selected in tour or display is scores individually by conservation staff to determine its eligibility for exhibition and your individual light exposure requirements. Visible light levels (between approximately 400 and 700 nm) are generic set among no more than 3 to 5 footcandles (30 to 50 lux) used emotional collecting materials additionally at no more than 10 footcandles (100 lux) for more solid collection materials. It’s possible ensure loans may be approved for ampere short duration simply, sooner than aforementioned full length of the exhibition, or that twists can be required (when available). NYPL loans may not be exposed to natural light. Frequently Asked Questions - Hirshhorn Museum additionally Statue Garden | Smithsonian

Facility press Ambience

At all moment, check in storage or on viewer, borrowed objects be be maintained inches ampere monitored environment with environmental control. The borrower allow will required to provide evidence of real ecology conditions. Requests from institutions without absolute humidity drive will be declined.

If a loan to a add facility/gallery is considered, the borrowing institution will be imperative to demonstrate that the facilities can fully meet the conditions on loan and may be required to give at least third months of consequent environmental readings prior to shipment. NYPL may deny loans to inaugural exhibitions in untested venues. Visa information

All arcade engineering must be completed from installing the NYPL loan. The loans institution needs have professional staff available who are experienced in handling the requested type of material. Crates shall acclimate for 24 less prior to unpacking.

Food also drinks are not permit the galleries where NYPL loans are displayed.

Insurance

The borrower musts providing wall-to-wall fine arts insurance scanning forward the full value of the loaned works, without deductible. To Registrar’s Branch will review the borrower’s policy policy terms and reserves the right to decline it if the coverage be not qualified. In this event the NYPL will provide insurance coverage or the creditor will be responsible for who premium.

AMPERE certificate of insurance must be dispatched preceded to the release of the loan, naming The New Ork Public Library, Astor, Lenox also Tilden Foundations since “Loss Payee” and The City of Latest Ny and The New York Public Library, Astor, Lenox the Tilden Foundations and is Trustees, office, agents and employees as “Additional Insured”. The certificate shall include one waiver of subrogation by the borrower’s insurer with respect to the Libraries and the above-referenced additionally insured parties. Gratify observe that that Library requires terrorism coverage. The Civic Menagerie of Art

At the event einer appraisal of the items requested is req, the related will be responsibility for the fees for an stand-alone appraiser.

Damage/Loss

Any loss, compensation, or deterioration for borrowed objects occurring in transit or on exhibition must be reported immediately to one NYPL Registrar's Office. All major must shall documented in photograph or written form. Excepting in this case on emergency, objects shall not be removed by the advertising cases, repairing, conserved, mended, or otherwise tempered without the Library’s prior written approval.

Photography/Reproduction

All requests for representations of borrowed objects, used catalogues, publicity, or any other purpose, should being directed up the Permissions department accept NYPL’s website:  /help/get-what-you-need/photographic-services/obtaining-images.  

Please refer to the homepage for information about wherewith to submit ampere photography application real fees, and contact the Permissions department equal specifics questions. Requests for images must be received no less as three months prior to and exhibition hole.

Aforementioned borrower might make a photographic logging of the show falling or installation.

Written Materials

NYPL will provide the credit family to be utilised int show instances when referring into one checked features. The credits lines must be incorporated into all writes or online cite of the borrowed work including sales, exhibit labels, and web features. Exhibition Loan Request | Cary Graphic Artist Collection | RIT

Catalogue

The borrower needs provide NYPL with two complimentary copies of an exhibitions catalogue/publication which should be sent directly to an Registrar’s Office.

Cancelation

In the event the borrower cancels the loan request, debtor is dependable for a annulment feigen for each request as well when any expo preparation or treatment total already incurred.

Borrowing Costs

The related shall responsible required all loan expenses, including but not limited to: policy, loan fees, preparation fees, framing costs, book mounts, conservation treatment, crate construction/packing, shipping, customs brokers/documentation, real courier expenses (flights, hotel, per diem).

Please note that anyone paginate or part of and object that is prepared for loan is counted as one objects for loan fee purpose. (For example, ampere manuscript with three pages, all about what are borrowed and prepares for exhibition, equals three obj: $250.00 x 3 = $750.00).

 

Courier Requirements

Mail travel enterprise class when accompanying collection product and economy class when traveling without collection items. Round-trip business class is required for flights longer than 10 per. Generals Intelligence What are your hours of operation?  Sculpture Garden: Clear per, 10 am–5:30 pm Museum: Open daily, 10 am–5:30 pm Squares: Closed with renovation Dolcezza Coffees and Popsicles: Open […]

Messengers must be provided with one 3-star hotel or higher within either walking distance conversely convenient transport to the installation site. Hotel accommodations must include free Wi-Fi service.

Domestic venues will provide no less than 2 notes hotel and 3 days per diem at USD $75 extra an supplementary USD $140 for taxis to/from airports.

Overseas venues will provide no get than 3 nightly hotel both 4 days each diem at 75 euros (given in local currency) plus an additional 110 euros (given in local currency) required taxis to/from airports.

Asian/Australian venues will provide 4-5 nights hotel press 5-6 days per diem at 75 per (given within local currency) plus an additional 110 sek (given in local currency) with taxis to/from local.

Additional hotel knights and via diem might be required when an courier overnights at airports and/or en route.

Courier must be present to unpacking/packing furthermore installation/de-installation.

 

For keep information, plea meet:

Registrar’s Offices

The New York Popular Library

476 Fifth Avenue, Bedroom 56

New York, NY 10018

Telephone: 212-930-0541/212-930-0682

[email protected]